Business Conferencing Solutions Blog

Meet Me Conferencing Is A Low-Cost Solution To Your Conferencing Needs

 

Traditional teleconferencing requires businesses to either purchase special equipment and software or pay a set fee for access to a teleconferencing service. For businesses that do a great deal of conferencing, these services represent an excellent value. However, many businesses only occasionally need to teleconference. For them, these types of service are overkill.

The service makes it easy for employees, clients, prospects and others to join your conference call. All that they need to do is to dial a toll-free number and enter a personal identification number. This has the credibility of a more elaborate conference setup but without the cost.Meet Me Conferencing is a service that allows occasional conference callers to have access to a powerful conference calling solutions on a pay as you go basis. For businesses who do not need unlimited access to conference calling, Meet Me Conferencing is the most cost effective option.

Meet Me Conferencing is easy for your staff to manage and moderate, as well. Your staff will get an audio console that lets them manage conferences and sub-conferences and even record calls if needed. Being able to have a teleconference whenever you need it will save your small business money on travel. After all, it is much less expensive to connect your team by phone than to fly them in and put them up in hotels.

If your business needs teleconferencing on an as-needed basis, Meet Me Conferencing is an excellent option. It gives you all the same features and benefits of full-service teleconferencing solutions, but at a much lower price. Contact us today to learn more.

RollCall Disaster Recovery: Are You Ready For An Emergency?

What would you do if disaster struck your business? Something as simple as a power outage or a serious storm could have major repercussions. If you have a disaster recovery plan, it likely includes securing your physical location and protecting the data you have stored on your severs. You may even have a “fail-over” mode for your phone systems, but how will you coordinate communications between people who are spread all over the city, country or world?

One of the last things that people think about in a recovery plan is the ability to have a conference call. On the other hand, one of the first things that you need to do after a disaster is to get everyone together, take stock of the situation and plan your next moves. If everyone cannot physically get to the same place, you need a conference call to make this happen.

With RollCall Disaster Recovery, your ability to communicate with your team, your customers, and the outside world via phone and web conference does not have to be interrupted when the unexpected happens. The service backs all of your communications information up in a secure off-site location where it can be restored in just a few moments. In addition to having a secure conferencing system, your business will also benefit from having access to a team of consultants to help you with your disaster recovery needs.

Access to communications can stop an emergency from turning into a catastrophe for your business. RollCall Disaster Recovery services will ensure that you are able to communicate with the people that you need to, regardless of what might happen. To learn more about our services, please contact us today.

Non-Profits – How to Lower Costs and Connect with People

Do you manage or direct a non-profit? Do you passionately support a particular cause, whether it’s cancer awareness or alcohol addiction help? Then you know that keeping costs low while obtaining donations—which was never a cake walk to begin with—is getting even tougher. That makes it more important than ever for charities and community organizations to connect with potential donors and volunteers in a cost-effective way. Here are ways your group can still lend a hand while lowering costs:

Train like a pro.

Need to train a new volunteer on how to interact with a foreign culture? Does the current staff need a refresher on how to build confidence in the young kids they’re charged with mentoring? Whatever your training needs, consider using a webinar format:

  • It’s cheap. In a world where it seems like funding is decreasing and the price of everything is rising, it’s mission critical to keep an eye on expenses. One way to save on training costs (like gas or facility rental) is with a webcasting platform. This option allows you to deliver targeted training to anyone, anywhere at a price that’s surprisingly affordable.
  • It’s convenient. Chances are good that your volunteers are busy people. Archived webinars are a smart way to deliver training that fits into each team member’s schedule. They can view a session during a morning workout or after the kids go to bed.

Connect with potential donors.

Human stories are at the heart of every community or charity group. It’s the infant who lost his life to a genetic disorder. Or the grandmother who volunteered to mentor kids in need. Non-profits have so many cost-effective tools to share those stories with potential donors:

  • Interview people who’ve benefited from your services, and share it via live streaming webcasting or archived webcasts.
  • Engage with faraway donors via teleconferencing.
  • Post photos of your volunteers hard at work via social networks like Twitter or Facebook.
  • Blog about what’s going on in the organization. You might share news, updates, or even highlights from fundraising events or other activities. In addition to helping you connect with people, a well-planned social media strategy can put a nice dent into marketing costs.

What tips can you share to help other non-profits connect with others while lowering costs?

Image courtesy of Renjith Krishnan/FreeDigitalPhotos.net.

Does Your Mobile Workforce Have the Right Tools? [Infographic]

The virtual workforce is growing—in a big way. And that paradigm shift is changing how companies connect and share with employees. The folks from wireless network iPass shared this infographic, Mobile Darwinism, which provides insight into how remote workers’ tech and data consumption is evolving.

Has your company integrated technology, like sharing content in HTML5, to enable workers to learn, connect, and share information? Feel free to share your comments below the infographic.

Audio And Web Conferencing Will Make Your Small Business Look Larger

“Going global” seems to be a catchphrase of big business lately. Global economies and global markets are shaping products, pricing and practices. You may be wondering how your small business can compete against bigger competitors. By integrating creative use of web conferencing, you can make your small business look larger and compete in national and international markets.

Sustained Web Conferencing Growth

According to a TechNavio analysis reported by Business Wire, web conference use is expected to grow almost 20 percent in the next few years. This growth is spurred by the integration of high-speed internet technology in businesses throughout the world as well as the growing availability of mobile devices that can connect to the Internet. As businesses compete in an increasingly competitive market, video and web conferences provide efficient and cost effective communication solutions.

Web Communication Evens the Playing Field

Because web, video and audio conferences are available to businesses of any size at relatively low cost, they even the playing field. A 10-man team in South Dakota has an equal ability to meet virtually with international business partners as a Fortune 500 corporation in Atlanta. This multilevel access is allowing small businesses throughout the world to become major players in a variety of industries.

Instant Communication Stretches Your Resources

When a business partner has a problem, wants to draw up a launch plan or needs your expertise, the use of web conferencing provides a way to stretch your resources without disrupting your budget. When you send staff to physical locations, it becomes easily apparent how small your organization actually is. A person can only be in one place at a time. With virtual meetings, a small and dedicated staff can handle multiple relations each day. You can avoid hiring additional staff, cut back on travel costs and use the savings to fuel your business.

Although web conferencing is a valuable tool, you should ensure you come across as genuine and engaged during all communication. For more information on how to use virtual meeting spaces for the best results, speak with a trained web conferencing representative at RollCall today.